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Privacy Policy

  1. Responsible Party and Description

1.1. Responsible Party

The responsible entity for the processing of data on this site is the Palaeontological Virtual Congress (hereinafter “the Association”).

CIF: G67650887

Address: St. Virgen de la Paciencia nº61, 12594 Oropesa del Mar (Castellón, Spain)

Email: palaeovc@gmail.com

1.2. Description

Acceptance of the Association’s Privacy Policy (hereinafter “Privacy Policy”) is a required condition for using our website, purchasing services, accessing the online store, and engaging with our social networks (hereinafter “the Service”).

This Privacy Policy governs the collection, processing, and use of personal and non-personal information as a user of www.palaeovc.org from the date of entry into force stated above.

The Association complies with applicable local and European data protection laws and regulations when processing personal data.

  1. Information Collected

The Service may be used without providing any personal data, but purchasing tickets requires submitting certain personal information. The collected information (personal or non-personal) may vary depending on the interaction.

The personal and non-personal data collected by the Service is provided in three ways: 1) automatically collected, 2) voluntarily provided by you, and 3) provided by third parties.

2.1. Automatically Collected Information

This includes:

– Data gathered via cookies or similar technologies, always with your consent or based on legal grounds. See our Cookie Policy for details.

– IP address, device type and characteristics, operating system version, browser type, language, date, country, request time, referrer URL, destination URL, and mobile network used.

– Service usage data and any detected errors.

The Association uses Google Analytics, a web analytics service provided by Google, Inc., based in the USA. Google uses cookies to collect information, including your IP address, which may be transmitted and stored according to Google’s privacy terms.

You can disable Google Analytics cookies [here](link).

2.2. Voluntarily Provided Information

This includes:

– Personal data necessary for purchasing a product or service: name, surname, email address, address, identification number (NIF), and phone number.

– Any information shared through contact channels or feedback forms (e.g., your name, alias, or email).

– Your photo, name, or location if you choose to participate in social media activities.

– Information required for subscribing to our newsletter (e.g., your email address).

2.3. Information Provided by Third Parties

This includes:

– Data from payment processors (e.g., transaction details).

– Data from delivery services (e.g., date and place of delivery).

  1. Rights and Purposes

Providing personal data is voluntary. However, if required fields are not completed (typically marked with an asterisk), some features may be unavailable or limited.

The provided personal data will be processed to address requests, provide the requested service, and keep users informed about the Association’s activities.

You have the right to access, rectify, delete, restrict, object, and request portability of your personal data by contacting us at palaeovc@gmail.com or by postal mail at [Your Address Here], including your full name and a copy of your ID.

If you have given consent for specific purposes, you have the right to withdraw it at any time without affecting the legality of prior processing.

If you believe there is an issue with how the Association is handling your data, you may file a complaint with the relevant data protection authority, such as the Spanish Data Protection Agency.

  1. Age

By using the Service, you declare that you are of legal age and have the necessary legal capacity to engage in this agreement according to its terms and conditions.

You also affirm that all information provided to access the Service is true, complete, and accurate.

  1. Data Uses

The Association will use the collected data for the following purposes:

– Administer, provide, and update the Service (legal basis: contract).

– Respond to user inquiries (legal basis: legitimate interest).

– Process payments (legal basis: contract).

– Share promotional content on social media (legal basis: legitimate interest).

– Send newsletters and promotional offers (legal basis: consent or legitimate interest based on prior contractual relationship).

– Ensure Service security, investigate illegal activities, and assist authorities (legal basis: legitimate interest).

You can unsubscribe from newsletters via the link provided in the email or by contacting palaeovc@gmail.com.

  1. Data Retention

Data retention periods:

– Aggregated data: retained indefinitely.

– Customer data: retained as required, up to:

– 5 years (Civil Code, art. 1964).

– 6 years (Commercial Code, art. 30).

– Newsletter subscribers: retained until the user unsubscribes.

– Social media data: retained as long as consent is given.

  1. Data Sharing with Third Parties

The Association requires third parties involved in the Service to comply with this Privacy Policy where applicable.

Under certain circumstances, the Association may share personal data with third parties, such as:

– Service providers (e.g., payment processors, hosting services).

– Competent authorities, when required by law or to comply with legal obligations.

  1. Security Measures

The Association implements technical and organizational measures to protect data security. However, absolute security cannot be guaranteed, and users must take care when sharing information.

  1. Changes to the Privacy Policy

We may update this Privacy Policy in the future. Changes will be communicated via email or through a notice on our website.

  1. Contact

If you have any questions about this Privacy Policy, please contact us at:

Email: palaeovc@gmail.com

Address: St. Virgen de la Paciencia nº61, 12594 Oropesa del Mar (Castellón, Spain)